TORONTO -- In an attempt to stop the spread of COVID-19, government and health officials across the country have asked Canadians to stay indoors and practise physical distancing.

These measures have led many companies to implement measures forcing their employees to work from home. For many, this is unfamiliar territory that comes with its own set of challenges. Overcoming them will require a new way of working and even communicating with others, as well as a bit of help. Here are some expert tips on how to master the art of working remotely:

HAVE A DEDICATED WORKSPACE

Start by designating a space specifically for work. While the ideal option would be an area that is physically separate from the rest of your home 鈥 such as an office or another room 鈥 this isn鈥檛 necessary, says Dominick Miserandino, CEO of Inquisitr Media.

Having operated various remote media companies over the past two decades, he insists that the perfect place to work has less to do with the physical space than it does with how you view it.

鈥淵ou just need to have a place that you associate with work,鈥 he said. 鈥淪omewhere that puts you in the right mindset.鈥

Anything from a small desk to the kitchen table will do, as long as it mentally prepares you to do work. Ideally, it鈥檚 also quiet and free of distractions.

Hilary Carter is the managing director of Blockchain Research Institute, an organization that studies the technology behind cryptocurrency. Having had plenty of experience with working remotely, she also suggests doing what you can to create a work environment that鈥檚 stimulating 鈥 light a candle, keep a photo of happier times nearby, and make sure there鈥檚 plenty of light. The goal is to be comfortable.

鈥淣obody has a roadmap to deal with this isolating environment,鈥 she said. 鈥淲hatever it is that brings you comfort, bring that to your workspace.鈥

But don鈥檛 get too comfortable, warns Carter, who says to avoid working in bed.

MAKE A SCHEDULE

It鈥檚 especially important to maintain a schedule while working from home. How we structure our day is often based on having to work somewhere other than where we live, explains Scott Schieman, a sociology professor at the University of Toronto. As a result, much of this structure is lost when working from home.

鈥淣ow, it鈥檚 easier to fall away from routine,鈥 he said. 鈥淚 think the work productivity that goes with that falls away too.鈥

To maintain that sense of routine, Carter recommends starting and ending your workday at the same time you typically would. Sticking to the same schedule helps create a sense of normalcy and allows you to get more work done.

鈥淲hatever it is that you do that feels normal to do, keep doing it,鈥 she said. 鈥淚f you鈥檙e trying to resort to a new routine, I think you might be adding more stress to your life than you are relieving it.鈥

When planning for work, Miserandino recommends organizing tasks based on what you need to accomplish by the end of each shift. Keep track of all the work you鈥檝e done as well as what you have left to do, and try to schedule meetings for the same time each day. He insists that having a clear plan in place leads to psychological well-being.

鈥淗aving that set schedule gives your brain a chance to reset,鈥 Miserandino said. 鈥淚t gives you that feeling of control in a rather uncontrollable circumstance.鈥

TAKE BREAKS

When building your schedule, make sure to include breaks. Keep them short and space them out across the day.

According to Schieman, breaks should be both mental and physical, so try to spend that time away from your workspace whenever possible. He suggests making coffee, going for a walk, or tackling some quick chores instead of falling into the trap of scrolling through social media.

鈥淚t鈥檚 healthy to take some time away from sitting in the same position and looking at screens all day,鈥 Schieman said. 鈥淭aking a break ultimately makes people feel better, and that鈥檚 what we want in this particular circumstance.鈥

It鈥檚 also important to remember that breaks are a normal part of the workday, adds Carter. She recommends taking breaks as you typically would; they were likely already part of your daily routine, and they help refresh the mind.

鈥淚t has the same benefit that applies in the office,鈥 she said. 鈥淲e just have to make a bit more of an effort to take breaks because we don鈥檛 have the same kind of natural opportunities as we do in the workplace.鈥

GET DRESSED

The question of what to wear while working from home has sparked plenty of debate online. While  suggest getting dressed as though you鈥檙e going to the office, prefer to look a bit more casual.

For Miserandino, the answer is clear: absolutely get dressed up while working from home.

鈥淵ou have to feel like you鈥檙e going to work, you have to feel that purpose,鈥 he said.

Whether you鈥檙e dressing up, combing your hair, or brushing your teeth, Miserandino insists that getting ready as you normally would for work helps put you in the right mental state to be productive.

For Carter, it鈥檚 about following your regular work routine as much as possible. She recommends getting dressed at the same time you normally do and wearing the same clothes you world normally wear to work.

鈥淸Getting dressed] separates your sleep state from your awake state, and helps your mind focus on the activities of the day,鈥 she said. 鈥淲orking in your jammies is not advisable.鈥

DON鈥橳 GET CAUGHT UP IN SETTING BOUNDARIES

For many, working at home involves being around children.

Parents have gotten with setting boundaries to ensure they get work done at home. But Carter recommends not getting too caught up in separating work from aspects of your personal life.

Whether it鈥檚 a young child who needs your attention or a pet that won鈥檛 stop making noise, realize that you鈥檙e going to have interruptions. While she suggests doing what you can to minimize them, there鈥檚 no need to be so hard on yourself.

鈥淧eople shouldn鈥檛 sweat the stuff they can鈥檛 control,鈥 said Carter.

Miserandino also encourages parents to be mindful of how they communicate their schedules to children. He insists that the goal shouldn鈥檛 be telling your kids when you can鈥檛 talk to them as much as telling them when you can.

鈥淕ive them something to look forward to, because kids are going through their own tough time,鈥 he said. 鈥淚t would be more effective to look forward to this than to avoid that.鈥

For those moments when you can鈥檛 spend time with your kids, Carter recommends reaching out to friends and family for some virtual help. Ask if they鈥檙e able to spend time with your child online to keep them occupied while you join a video conference or take a phone call.

鈥淧arents trying to deal with young children and work at the same time are experiencing similar pressures,鈥 she said. 鈥淣o one is an island in this.鈥

You can also find other ways of keeping kids busy using this list of resources.

INCREASE COMMUNICATION

Communication is key in any work environment, but now that many are working from home, it鈥檚 vital, explains Miserandino. He recommends an increase in daily communication to keep your team informed of what tasks you鈥檙e working on, and to keep in touch using more than just emails 鈥 instead, try scheduling daily phone calls or video conferences.

鈥淭he goal should be to get as close to physical human contact as possible,鈥 he said.

Carter agrees, encouraging companies to communicate with their employees via video as much as possible. This allows for the observation of facial expressions and offers a connection similar to what would exist in an office setting.

鈥淲e respond well to each other鈥檚 faces,鈥 she said. 鈥淲e want to see ourselves in the conversation.鈥

But no matter the tool, Schieman insists it鈥檚 important to be mindful of how we鈥檙e being perceived through our electronic devices.

鈥淭here鈥檚 a lot said through communication technology that can be misunderstood,鈥 he said. 鈥淸The pandemic] has amplified this in a massive way.鈥

In any workplace, the ability to read body language and assess non-verbal cues can shape the way we provide feedback and share ideas, explains Schieman. With many companies shifting away from face-to-face interaction, it can be harder for those emotional nuances to come across. While he agrees that video conferencing is the closest thing to communicating in-person, Schieman cautions that it isn鈥檛 the same.

鈥淚 think the rapid pace of all of this has required a lot of people to adjust very quickly to a new way of communicating,鈥 he said. 鈥淭hat is one of the most important things to keep in mind.鈥

BE RESPECTFUL

It鈥檚 especially important to be mindful of what鈥檚 happening in the world and the impact this has on the people you work with. As we cope with the effects of a global pandemic, Miserandino suggests making an effort to be more aware of new challenges faced by those around you. After all, we鈥檙e in this together.

鈥淚鈥檓 more conscious that eventually, more people are going to have issues of loved ones having trouble or challenges in terms of getting material resources they may need,鈥 he said. 鈥淲e need to be respectful and understanding of what everyone is going through.鈥

Part of this mindfulness involves recognizing the toll of physical isolation on your coworkers, advises Schieman. Many are likely feeling lonely and lacking emotional support 鈥 especially those working from home for the first time, who鈥檝e had to immediately adjust to a new work environment.

His advice? Reach out to those you work with, as well as family and friends, more often, even if it鈥檚 just to ask how they鈥檙e doing.

鈥淐hecking in on each other signals something we need right now 鈥 empathy and compassion,鈥 said Schieman. 鈥淚t鈥檚 important to make sure people feel like they matter.鈥

AVOID SCAMS

Working from home often means using personal devices to access company data. This presents a number of cyber security issues, according to Alexander Urbelis, founder of Blackstone Law Group.

The information security lawyer recently discovered that a group of hackers tried breaking into the World Health Organization鈥檚 online network. He explains that while these types of breaches are not new, more people are likely to be affected by them.

鈥淣ow, it鈥檚 just a difference of degree in that workforces have gone from operating 5 or 10 per cent off-premises to now having a remote workforce 100 per cent of the time,鈥 he said.

This results in the use of more personal devices and remote endpoints, like computers, to transfer data, including highly sensitive information like financial projections, trade secrets, and business plans.

He recommends companies use more IT support services as well as cyber hygiene best practice measures like two-factor authentication (2FA) or multifactor authentication (MFA). He encourages the use of these measures for personal accounts as well, including email and social media.

鈥淚f those are hacked by the bad guys, it becomes a vector through which hackers can push malware out to you,鈥 said Urbelis. 鈥淭hat can then lead them directly back into your companies.鈥

Other recommendations include the use of a virtual private network and ensuring that passwords are constantly changed. He advises keeping your home network password protected and upgrading the firmware on your router. Finally, beware of phishing scams. Don鈥檛 click on any unusual links or documents, and notify your employer of any suspicious activity.

鈥淭he takeaway here is to be extraordinarily skeptical of anything that pushes you to download files, or provide any banking or credit card information or any kind of login or account information,鈥 said Urbelis. 鈥淲e all have a collective and shared responsibility to utilize good cyber hygiene right now.鈥